How to distribute standard user roles' access rights

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To simplify your team’s workflow and increase their efficiency, you can provide access to your SendPulse account and grant the rights to view and manage data.

SendPulse has 7 standard user roles. You can also create a custom user role with your own element access rights.

In this article, we will talk about how to distribute standard roles’ access rights based on what service they use.

Find out how to assign user roles and manage them in the article How to Manage User Roles. To find out how to create a role with your own set of permissions, read the article How to Create a Custom User Role.

User roles

A user role is a set of permissions and restrictions that define how an individual can manage and alter what you create. An account owner has rights to all features, like providing access to other team members.

When you assign a role to your team member, you provide them with the access rights determined by this role. Let's go over the permissions each role offers.

Designer	Designing templates, website layouts, pop-ups, subscription forms, email campaigns, and online courses. These users do not have access to contacts, mailing lists, and service settings.
Accountant	Managing pricing plans and payments. These users can view balance and payment statistics and monitor online course students’ payments. Accountants do not have access to contacts, mailing lists, and service settings except for payment-related settings.
Analyst	Evaluating performance statistics, viewing data, and creating and exporting reports. These users do not have access to contacts, mailing lists, and service settings.
Editor	Editing flows and their contents. These users can manage campaigns, online courses, websites, contacts, mailing lists, pop-ups, chatbots, and service settings and export statistics and contact data (except for Automation 360 data).
Manager	Creating, editing, and deleting elements and switching pricing plans.
Superman	These users have the same permissions as account owners, but cannot change account owners’ access rights.
CRM/EDU-Manager (Inviter)	Managing CRM and EDU data without access to other services.

Permission types by services

You can read more about feature descriptions and access levels for each service in the article on creating a custom role in the Select Features section.

General settings

Manage access to your SendPulse account balance replenishment, billing history, and subscriptions.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Mask email addresses and phone numbers with asterisks Limit viewing of subscribers' email addresses and phone numbers in Email > Mailing lists.	×	×	×	×	×	×	×
Payment and billing history View and manage payments in the Accept Payments section and SendPulse pricing plans in the My Orders, Billing History, My Subscriptions, and Add Funds sections. If you limit access to payments, users will not have access to the Payments section in their account settings.	×	✓	×	×	✓	✓	×
File manager Access the file manager.	✓	✓	✓	✓	✓	✓	✓

Campaigns

Manage access to email, SMS, and Viber campaigns and access to contacts and mailing lists.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Campaigns Manage SMS, email and Viber campaigns in the My Campaigns section. More The following access rights are available: View: viewing the list of scheduled and sent campaigns and statistics. Edit: the above-mentioned and creating, editing, and deleting campaigns. Edit and export reports: the above-mentioned and exporting campaign reports.	View	×	View and export reports²	Edit and export reports			×
Mailing lists from the list of selected ones¹ Manage mailing lists in the Mailing lists section. More The following access rights are available: Limited view: viewing the list of mailing list names without viewing contacts. View: viewing mailing lists and their contacts. Edit: viewing, adding, editing, and deleting contacts (with variables, tags, and segments) and mailing lists. Edit and export: editing and exporting mailing lists and contacts.	×	×	View and export²	Edit and export			×
Templates Manage templates in the Email Templates section. More The following access rights are available: View: viewing custom and standard email templates. Edit: creating, editing, and deleting templates using the visual and HTML builder.	Edit	×	View	Edit			×
Subscription forms Manage subscription forms in the Subscription forms section. More The following access rights are available: View: viewing created subscription forms. Edit: creating, editing, and deleting subscription forms.	Edit	×	View	Edit			×
SMS and Viber sender names Manage sender names in the From addresses section.	×	×	×	✓	✓	✓	×
Email verification Manage email verification in the Email verification section.	×	×	View	✓	✓	✓	×
Service pricing plans Viewing current pricing plans and renewing subscriptions.	×	✓	×	×	✓	✓	×
Service settings Manage settings in the Service settings section. More Configure campaign archives, subscription tools, domains, AMPs.	×³	×	×	✓	✓	✓	×

¹When inviting a user, you can specify which mailing lists you want to give them access to.

²Users with the Analyst role can also export statistics reports and view email verification reports.

³Users with the Designer role have partial access to the service settings, where they can manage archives and subscription tools.

Automation 360

Manage access to events and flows.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Events Manage event lists in the Events Manager section. More The following access rights are available: View: viewing event lists. Edit: the above-mentioned and creating, editing, and deleting events.	Edit	×	×	Edit			×
Flows Manage flows in the Automations section. More The following access rights are available: View: viewing the list of flows and their statistics. Edit: viewing, adding, editing, and deleting automation flows. Edit and export: the above-mentioned and exporting flow reports.	Edit	×	View and export reports²	Edit	Edit and export reports		×
Flow start Starting and stopping flows.	×	×	×	✓	✓	✓	×

²Users with the Analyst role have additional access to statistical report export.

Chatbots

Manage access to chatbot settings and content.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU Manager
Conversations and audience from the list of selected ones¹ Managing conversations and contacts in the Chats and Audience sections. More The following access rights are available: View: viewing conversations and contacts in your bot audience. Editing: replying to subscribers in conversations; adding, editing, and deleting contacts and their data in your bot audience. Edit and export: the above-mentioned and exporting your subscriber list.	×	×	×	Edit and export			×
Campaigns from the list of selected ones¹ Managing campaigns in the My campaigns section. More The following access rights are available: View: viewing scheduled and sent campaigns. Edit: creating, editing, and deleting scheduled campaigns.	×	×	×	Edit and export			×
Creating bots and editing bot settings Connecting and setting up bots in the Bot Management and Bot Settings sections.	×	×	×	✓	✓	✓	×
Triggers and flows from the list of selected ones¹ Managing bot scenarios in the Bot structure section. More The following access rights are available: View: viewing the structure of created flows, triggers, and statistics of user interaction with your flow. Editing: creating, editing, and deleting flows in the flow builder; creating, enabling, and disabling triggers.	×	×	×	Edit			×
Change tariff Viewing your current pricing plans and renewing service subscriptions.	×	×	×	✓	✓	✓	×

¹When inviting a user, you can specify which bots you want to give them access to.

CRM

Manage access to deals, tasks, contacts, and integrations.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Pipelines from the list of selected ones¹ Manage pipelines in the My pipelines section. More The following access rights are available: View: viewing the pipeline list and its statistics. Create: creating new pipelines. Edit: the above-mentioned and pipeline editing. Delete: the above-mentioned and deleting pipelines with all their data and links.	View			View, Create, Update	View	View, Create, Update, Delete	View
Deals Deal management in pipelines. More The following access rights are available: View: viewing the list of deals and their statistics. Create: creating new deals. Edit: the above-mentioned and editing deal data. Delete: the above-mentioned and deleting deals with all their data and links.	View			View, Create, Update, Delete			View
Task boards from the list of selected ones¹ Manage task boards in the My tasks section. More The following access rights are available: View: viewing boards and all their tasks. Create: viewing and creating new task boards. Update: viewing and editing task boards Delete: deleting task boards.	View			View, Create, Update	View	View, Create, Update, Delete	View
Tasks Manage tasks in the My tasks section. More The following access rights are available: View: viewing the list of tasks. Create: creating new tasks. Edit: the above-mentioned and editing task data. Delete: the above-mentioned and deleting tasks with all their data and links.	View			View, Create, Update, Delete			View
Contacts Contact management in the Contacts section. More The following access rights are available: View: viewing the list of contacts and blocked students. Create: adding new contacts. Update: viewing, adding, editing, and deleting contacts. Delete: deleting contacts.	View			View, Create, Update, Delete			View
Integrations Manage integrations in the Integrations section. More The following access rights are available: View: accessing the list of configured and available integrations. Create: accessing and setting up integrations. Update: editing integration settings. Delete: deleting integrations.	View			×	×	View, Create, Update, Delete	×
Companies Manage contacts in Contacts > Companies. More The following access rights are available: View: viewing created companies and all their data. Create: viewing and creating new companies. Update: viewing created companies and updating their data. Delete: deleting companies.	×	×	×	×	×	×	×
Products Manage products in eCommerce > Products. More The following access rights are available: View: viewing created products, categories, and their data. Create: creating new products and categories. Update: viewing and editing created products and categories. Delete: deleting products and categories.	×	×	×	×	×	View, Create, Update, Delete	View, Create, Update, Delete
Payments View all payments and their data in eCommerce > Payments.	✓	✓	×	×	✓	✓	×
Pricing plans Manage pricing plans.	✓	✓	×	×	✓	✓	×

¹When inviting a user, you can specify which pipelines and task boards you want to give them access to.

Website builder

Manage access to website page settings and contents.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Websites and bio link pages Manage websites and bio link pages in the Website section. More The following access rights are available: View: accessing the list of created websites and bio link pages. Edit: viewing, adding, editing websites and bio link pages using the website builder and deleting, publishing, and setting up websites. Edit and export: the above-mentioned and exporting statistics.	Edit	×	View	Edit and export			×
Website pages Manage website pages and bio link pages within a website.	Edit	×	View	Edit			×
Service pricing plans Manage pricing plans in the Sites pricing plans section. View the current website builder pricing plan and switch to another one.	×	✓	×	×	✓	✓	×

Web push campaigns

Manage access to websites where you run web push notifications and campaign contents.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Added websites Manage available websites in the My Websites section.	×	×	View	Edit			×
Automations Manage automation flows in the Automation section.	×	×	View	Edit			×
Service pricing plans View the current web push notification service pricing plan and switch to another one.	×	✓	×	×	✓	✓	×

Transactional emails (SMTP)

Manage access to SMTP campaign settings, contents, and statistics.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Service settings View settings to send emails via SMTP and API in the Service settings section.	×	×	×	✓	✓	✓	×
Statistics Manage access to delivery and error statistics in the Mailing history and Delivery Errors sections. More The following access rights are available: View: viewing campaign history and errors. Edit: downloading campaign error reports, history, and recipient lists.	×	×	View and export²	Edit			×
Service pricing plans Viewing the current SMTP pricing plan and switching to another one.	×	✓	×	×	✓	✓	×

²Users with the Analyst role have additional access to statistical report export.

EDU

Manage access to course settings, content, students, and certificates.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Courses from the list of selected ones¹ Manage courses, homework assignments, and students in the EDU service. More The following access rights are available: View: viewing the list of existing courses, their status, and the number of enrolled students. Create: viewing and creating courses and inviting new students. Update: viewing and editing courses using the online course builder. Delete: viewing and deleting courses from the list.	View	×	View	View, Create, Update		View, Create, Update, Delete	View
Certificates Manage certificates in the Certificates section. More The following access rights are available: View: viewing the list of existing certificates. Сreate: viewing and creating certificates using the online course builder. Update: viewing and editing certificates using the online course builder. Delete: viewing and deleting certificates from the list.	View, Create, Update, Delete	View, Delete	View	View, Create, Update		View, Create, Update, Delete	View
Service pricing plans Viewing the current EDU pricing plan and switching to another one.	×	✓	×	×	✓	✓	×
Push notifications Manage web push notifications in the Push section. More The following access rights are available: View: viewing sent web push notifications. Create: viewing sent web push notifications and creating new ones. Update: configuring web push notifications. Delete: deleting web push notifications.	×	×	×	×	View	View, Create, Update, Delete	×
Course content Manage course content, including sections, tests, and lessons. More The following access rights are available: View: viewing only. Edit: viewing and editing.	Edit	×	Edit	Edit	Edit	Edit	Edit
Promo codes Manage promo codes. More The following access rights are available: View: viewing promo codes. Create: viewing and creating promo codes. Update: configuring promo codes. Delete: deleting promo codes.	View	×	View	View	View	×	×
Students Access the Audience tab and the list of course students.	×	×	×	✓	✓	✓	×

¹When inviting new users, you can specify which courses you want to give them access to.

Pop-ups

Manage access to project settings and pop-ups.

Service sections	Designer	Accountant	Analyst	Editor	Manager	Superman	CRM/EDU-Manager
Pop-ups Manage settings, create and edit pop-ups, view leads and statistics in the Pop-ups section.	✓	×	✓	✓	✓	✓	✓

Last Updated: 26.09.2024

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How to distribute standard user roles' access rights

On this page

User roles

Permission types by services

General settings

Campaigns

Automation 360

Chatbots

CRM

Website builder

Web push campaigns

Transactional emails (SMTP)

EDU

Pop-ups

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